In an age dominated by instant messaging and emails, faxing might seem like a relic from the past. However, for many businesses and organizations, faxing remains a critical method for transmitting sensitive documents and information. Where data breaches and cyber-attacks are rampant, ensuring the security of faxed documents is paramount. Secure faxing by voipMD has emerged as the solution, bridging the gap between traditional communication and modern cybersecurity. Learn the importance of secure faxing and the measures you can take to protect your information in transit below.
Understanding the Risks: Why Secure Faxing Matters
Data Privacy Concerns: Sensitive information such as medical records, legal documents, and financial statements are often transmitted via fax. Without proper security measures, this data is vulnerable to interception, leading to privacy breaches and potential legal consequences.
Compliance Requirements: Various industries, including healthcare and finance, have stringent regulations regarding data transmission. Secure faxing ensures compliance with these regulations, safeguarding businesses from penalties and reputational damage.
Protection Against Cyber Threats: Cybercriminals exploit unsecured communication channels, intercepting faxed documents for malicious purposes. Secure faxing protocols prevent unauthorized access, mitigating the risk of data theft and fraud.
Features of Secure Faxing Solutions
Encryption: Secure faxing services provided by voipMD use end-to-end encryption to encode the transmitted data, ensuring that only authorized parties can access and decipher the information. This encryption acts as a shield, protecting the content from interception during transmission.
Digital Signatures: Digital signatures verify the sender's identity and the document's integrity. Integrating digital signatures into secure faxing adds an extra layer of security, confirming the authenticity of the transmitted documents.
Secure Cloud Storage: Secure faxing services from voipMD provides secure cloud storage options, allowing received faxes to be stored securely. Cloud storage not only ensures accessibility but also provides backup and disaster recovery solutions, safeguarding critical documents from loss.
Access Control: voipMD's Secure faxing platform allows administrators to define user roles and permissions, ensuring that only authorized personnel can send, receive, or access specific faxes. Access control prevents unauthorized individuals from tampering with sensitive information.
Benefits of Secure Faxing for Businesses
Enhanced Security: Our Secure faxing platform provides robust security measures, safeguarding sensitive data and ensuring confidentiality. This enhanced security builds trust among clients and partners, bolstering the organization's reputation.
Compliance Adherence: Businesses operating in regulated industries can confidently meet compliance requirements by utilizing secure faxing solutions. Compliance not only avoids legal complications but also demonstrates a commitment to data protection and ethical practices.
Efficiency and Reliability: Secure faxing streamlines document transmission, reducing the time and effort required for sending and receiving critical information. Additionally, secure faxing platforms offer delivery confirmations, ensuring the reliability of the communication process.
Cost-Effectiveness: By eliminating the need for physical fax machines, paper, and ink, secure faxing reduces operational costs. Businesses can send and receive faxes electronically, minimizing expenses associated with traditional faxing methods.
Secure faxing is not just a technological advancement but a necessary step in safeguarding sensitive information. As businesses continue to rely on faxing for essential communication, embracing secure faxing solution provided by voipMD is crucial. By integrating encryption, digital signatures, access control, and cloud storage, organizations can fortify your communication channels, protecting your data and ensuring compliance with industry standards. Secure faxing is the bridge that connects the reliability of traditional communication with the security demands of the digital age, ensuring that your sensitive information remains confidential and protected.
We provide several options for Secure Faxing.
Option One: Direct to Machine (Fax ATA over HTTPS)
If you still use a traditional fax machine, simply deliver your fax messages as you have in the past. Our software and hardware automatically detect fax messages and deliver it where you need. This requires a ATA or Analog telephone Adapter to function. This is an additional cost per month.
Option Two: Direct to your email inbox
This one is a little trickier. Medical Businesses should invest in Secure Email services such as Email Encryption. Ask voipMD about Secure Email! If delivering Patient Health Information to your email, you are required to have Encryption enabled from your provider or any Third-Party solution available. Securely storing this data is paramount to HIPAA compliance. Fax messages are converted to downloadable PDF documents for easy sharing or storing in your Patient's file. This option is only HIPAA Compliant with Email Encryption enabled by you or your provider.
Secure Faxing Pricing
Our pricing is easy to understand with options for low usage, up to and including daily use of faxing service.
| Secure Faxing Pricing | Terms | Usage | HIPAA Compliant |
|---|---|---|---|
| Direct to Machine | Rent an ATA for $15 a month + $20.00 a month. | Send and Receive Unlimited Fax Messages | YES |
| Direct to Email | Inbound Only: $5.00 per user per month. Add Outbound: $20.00 a month (Entire Team) | Send and Receive Unlimited Fax Messages | YES with Special Requirements |
Speak to a Voice Specialist about your unique business needs today. Call voipMD at 855-444-6414 today!
